Travelling around Japan is an incredible experience. From dazzling Tokyo to zen-like Kyoto, Japan offers endless opportunities to immerse yourself in a fascinating foreign culture. But if you’re a business traveller, you don’t want your networking and relationship building to stop just because you’re on the road.
With a bit of preparation and a digital business card, you can continue networking effectively while enjoying your time in Japan. Here’s how to make connections and build relationships even as you’re navigating a new country.
Research Your Contacts for Business in Japan
Before your trip, take some time to review your contacts who live in or frequently travel to Japan. You likely already have several connections in your network who can help introduce you to others during your stay.
Reach out to let them know you’ll be visiting. Ask if they can recommend any business events, conferences, or informal meetups to attend where you can meet fellow travellers and locals. A personal invitation or introduction from a mutual contact is an invaluable networking tool in Japan. Additionally, be prepared for the cultural significance of business card exchange, as it is a formal ritual in Japanese business etiquette.
Understanding Japanese Business Culture
Japanese business culture is deeply rooted in the country’s history and values, characterized by a strong emphasis on respect, loyalty, and long-term commitment. In Japan, business relationships are built on trust and mutual respect, often referred to as “kizuna.” Understanding these cultural nuances is essential for building strong relationships with Japanese companies and individuals.
One key aspect of Japanese business culture is the concept of “honne” and “tatemae.” “Honne” refers to a person’s true feelings and desires, while “tatemae” refers to the face or image that a person presents to the world. In business, it is often necessary to understand the difference between a person’s “honne” and “tatemae” to build a strong and effective relationship.
Another important aspect is the concept of “wa” or harmony. Maintaining harmony and avoiding conflict is highly valued in Japan, and business relationships are often built on a foundation of mutual respect and cooperation. This focus on harmony means that Japanese business interactions are typically very polite and formal, with an emphasis on consensus and group harmony.
Japanese Communication Styles and Etiquette
Japanese communication styles and etiquette are highly formal and polite, reflecting the broader cultural emphasis on respect and harmony. In business settings, it is customary to use formal language and titles, such as “sensei” (teacher) or “shacho” (company president), when addressing colleagues or superiors. Politeness and indirectness are key, and direct confrontation or criticism is generally avoided.
Nonverbal communication is also highly valued in Japan. Body language and facial expressions can convey a great deal of information. For example, a bow is a common greeting, and the depth and duration of the bow can convey different levels of respect and deference. When communicating with Japanese business partners, it is important to be mindful of these nonverbal cues.
Cultural nuances, such as the concept of “honne” and “tatemae,” can make it challenging to understand a person’s true intentions or feelings. Additionally, humor and sarcasm are often avoided in business settings, as they can be easily misinterpreted. Being aware of these communication styles and etiquette can help you navigate interactions with Japanese business partners more effectively. Learn more about networking etiquette and how to avoid culture shock by exploring our detailed guide here.
Put the Feelers Out on Instagram and LinkedIn
Social media platforms like Instagram and LinkedIn can be powerful tools for networking in Japan. Before your trip, start by putting the feelers out on these platforms. Share a post or story about your upcoming visit to Japan and express your interest in connecting with local professionals or like-minded individuals.
Don’t hesitate to drop direct messages (DMs) to your connections or even new contacts you find interesting. Politely ask for recommendations on networking events, local meetups, or even if they’d be open to meeting up for a coffee. Engaging with your network on these platforms can open doors to valuable opportunities and help you build a strong business relationship before you even set foot in Japan.
Prepare A Digital Business Card for Business Card Exchange
Bring plenty of business cards with you to share during your trip. But if you want to maximise your networking opportunities, consider making a digital business card through Adobe so you can instantly exchange contact details online.
Adobe’s online design tool makes it easy to create a professional digital business card complete with your photo, company info, email, phone number, and more. You can instantly share your digital card via text, email, AirDrop or social media – no printing required. Having an on-the-go digital card saves time collecting contacts in Japan.
Join Relevant Online Communities
Connect with Japan-focused groups on networking sites like LinkedIn or Meetup.com. Introduce yourself as a visitor and ask about events or meetups you could attend during your specific travel dates.
You may be able to attend a local professional chapter meeting or set up casual coffee dates with other travellers. These digital connections are invaluable for helping you tap into the local scene. Joining these online communities can also help you find networking events that are crucial for foreign businesses entering the Japanese market.
Expat Meetup Groups in Tokyo
Tokyo Expats: A vibrant community aimed at helping expats in Tokyo connect and thrive. This group organizes a variety of events, from social gatherings to professional networking opportunities, allowing members to share experiences and support each other in navigating life in Tokyo.
Tokyo Entrepreneurs and Startups Meetup: This dynamic group fosters innovation and collaboration among professionals across industries. They host networking events, seminars, and casual meetups, providing excellent opportunities for career growth and entrepreneurial success. Whether you’re an experienced entrepreneur or new to the scene, this group offers valuable connections in Tokyo.
Tokyo International Friends: This group offers a platform for international residents and locals to connect through cultural and social events, providing a great opportunity to build relationships in Tokyo.
Expat Meetup Groups in Kyoto
Kyoto International Community House Meetup: This group offers a platform for international residents and locals to connect through cultural and social events, providing a great opportunity to build relationships in Kyoto.
Kyoto Startups: Focused on entrepreneurs and startups, this group hosts events and workshops to support innovation and networking among business-minded individuals.
Language Exchange Kyoto: This group is perfect for those looking to practice languages and meet people from diverse backgrounds. They host regular meetups for language practice and cultural exchange.
Expat Meetup Groups in Osaka
Osaka Tech and Startup: This dynamic community supports tech enthusiasts and entrepreneurs in Osaka by hosting regular meetups, workshops, and networking events, facilitating idea exchange and collaboration in the tech industry.
Digital Nomads Osaka: Networking with Locals & International: This group caters to digital nomads and professionals eager to expand their network in Osaka. It offers business-related events and opportunities for connecting and collaborating with locals and international peers.
Osaka International Meetup: This vibrant group connects international residents and locals through a wide range of social and cultural events. It’s an excellent platform for networking and cultural exchange, offering opportunities to meet new people and explore Osaka together.
Attend Professional Networking Events
Image credit: The Metropolis
When visiting Japan, attending expos and business events is an excellent way to network with foreign employers and employees. Here are five notable events where you can connect with international professionals:
CEATEC Japan: Known as the Combined Exhibition of Advanced Technologies, CEATEC is one of Asia’s largest technology and electronics trade shows. It attracts global companies and professionals interested in the latest innovations and trends in the tech industry.
Tokyo Game Show: This is a major event for the gaming industry, drawing international developers, publishers, and enthusiasts. It’s a great opportunity to meet professionals from around the world who are involved in game development and marketing.
Foodex Japan: As one of Asia’s largest food and beverage exhibitions, Foodex Japan brings together international exhibitors and visitors from the food industry. It’s an ideal platform for networking with foreign companies and exploring new business opportunities.
Japan IT Week: This comprehensive IT trade show covers a wide range of topics, including AI, IoT, and cybersecurity. It attracts IT professionals and businesses from around the globe, providing ample networking opportunities.
Tokyo International Gift Show: This event focuses on lifestyle and consumer goods, attracting international buyers and sellers. It’s an excellent venue for connecting with foreign companies and exploring new market trends.
Try to attend at least one professional event during your trip. This is a prime opportunity to connect in person with like-minded locals and internationals who share your industry interests and career goals. Come prepared with a short “elevator pitch” summarizing who you are and why you’re visiting. Japan is a key market with a significant consumer base, and understanding Japanese consumers, who prioritize quality and authenticity, is crucial when attending these events.
Navigating Japanese Business Hierarchy
Japanese business hierarchy is highly structured and formal, with a strong emphasis on respect and deference to superiors. The concept of “senpai” (senior) and “kohai” (junior) is deeply ingrained in Japanese business culture. Senior colleagues or superiors, referred to as “senpai,” are shown great respect, while junior colleagues or subordinates, known as “kohai,” are expected to be deferential.
When navigating Japanese business hierarchy, it is essential to understand the different levels of hierarchy and to show appropriate respect to superiors. For example, when meeting with a Japanese business partner, it is customary to bow and use formal language and titles. Understanding the roles and responsibilities within a Japanese company is also important. The “shacho” or president of a company is typically the highest-ranking executive, while the “bucho” or department head oversees specific departments or divisions.
By respecting the hierarchical structure and showing deference to superiors, you can build stronger relationships with Japanese business partners and navigate the business environment more effectively.
Stay at Hostels or Guesthouses
Skip the isolated hotel room in favour of a bustling hostel or guesthouse environment. Backpacker-style lodging makes it easy to swap travel stories and tips with fellow travellers. Don’t be afraid to share what you do for work – you never know who you might forge a valuable connection with.
Here are the top three hostels perfect for networking with people travelling through Japan for business or creating content:
Tokyo: UNPLAN Shinjuku
Located in the vibrant Shinjuku district, UNPLAN Shinjuku offers a modern and welcoming space for travelers. With its lively common areas and regular social events, this hostel is ideal for meeting fellow professionals and content creators. The staff often organizes networking activities, making it a great spot to connect with like-minded individuals.
Kyoto: K’s House Kyoto
K’s House Kyoto is renowned for its friendly atmosphere and excellent facilities. Situated near Kyoto Station, this hostel attracts a diverse crowd, including business travelers and digital nomads. The communal kitchen and lounge areas provide ample opportunities to engage in conversations and share experiences with other guests.
Osaka: The Stay Osaka Shinsaibashi
Located in the bustling Shinsaibashi area, The Stay Osaka Shinsaibashi is a popular choice for those looking to network with other travelers. With its spacious common areas and vibrant social scene, this hostel offers a perfect environment for exchanging ideas and building connections. The staff often hosts events and activities that encourage interaction among guests.
Many hostels also organize social events, group tours, pub crawls, and other networking activities. Take advantage of these built-in opportunities to bond with fascinating people from around the world.
Follow Up
Collect business cards and email addresses from any interesting people you meet on your travels. Follow up with personalised notes after you return home. Share professional resources or links to topics you discussed in conversation.
This shows you were paying attention and helps nurture new relationships that started with a chance travel encounter. Maintain these bonds and you’ll have a professional contact the next time you’re in the country.
Seek Out Japanese Business Culture Exchanges
Don’t limit networking to formal business interactions only. Look for opportunities to share true cultural exchanges with new Japanese contacts by participating in uniquely local experiences together. Websites like Internations can be invaluable resources for finding such cultural exchange opportunities and connecting with locals.
Attend a lively izakaya dinner, sing karaoke, or hike Mount Takao. These informal settings are ideal for forging genuine bonds with new Japanese contacts that feel more like friendships than professional relationships.
Exploring Co-Working Spaces in Japan
As a business traveler in Japan, co-working spaces offer the perfect blend of productivity and networking opportunities. These spaces provide a professional environment where you can work efficiently while connecting with other entrepreneurs, freelancers, and professionals. Here are the top co-working spaces to check out in Tokyo, Kyoto, and Osaka. UK companies can benefit from these spaces by leveraging local networking opportunities, understanding market demands, and navigating the legal requirements for setting up businesses in Japan.
Top Co-Working Spaces in Tokyo
WeWork Shibuya Scramble Square: Located in the heart of Tokyo, WeWork Shibuya Scramble Square offers stunning views of the city and a vibrant community of professionals. With modern amenities and flexible membership plans, it’s an excellent choice for both short-term and long-term work needs.
Hapon Shinjuku: Known for its unique blend of traditional Japanese aesthetics and modern workspaces, Hapon Shinjuku provides a serene environment that fosters creativity and focus. It’s an ideal spot for those seeking inspiration in their work.
The Hive Jinnan: Situated in the trendy Shibuya district, The Hive Jinnan is a popular choice for startups and creatives. It offers a range of facilities, including meeting rooms, event spaces, and a rooftop terrace for networking events.
Top Co-Working Spaces in Kyoto
Impact Hub Kyoto: This co-working space is part of a global network that supports social entrepreneurs and innovators. Located in a beautifully restored traditional building, Impact Hub Kyoto provides a collaborative environment for like-minded individuals.
Kyoto Makers Garage: For those interested in technology and innovation, Kyoto Makers Garage offers a unique space equipped with tools and resources for makers and inventors. It’s perfect for networking with tech enthusiasts and creators.
Co-nnect Kyoto: Conveniently located near Kyoto Station, Co-nnect Kyoto provides a comfortable and well-equipped workspace. It’s an excellent venue for professionals to meet, collaborate, and exchange ideas in a vibrant setting.
Top Co-Working Spaces in Osaka
Osakan Space: Located in the bustling Namba district, Osakan Space is known for its friendly community and vibrant atmosphere. It hosts regular networking events and workshops, making it an ideal place to build business relationships.
The DECK: Situated in the heart of Osaka, The DECK offers a creative and collaborative environment for entrepreneurs and freelancers. With its flexible workstations and event spaces, it’s a hub for innovation and collaboration.
H1O Osaka: Situated in the heart of Osaka, H1O Osaka is a dynamic co-working space for startups and entrepreneurs. It offers modern facilities and regular networking events, creating an ideal setting for business development and connecting with local professionals in the Japanese market.
These co-working spaces in Japan not only provide a productive work environment but also offer opportunities to connect with local professionals and expand your network in the Japanese market.
Common Mistakes to Avoid
When doing business in Japan, there are several common mistakes to avoid to ensure successful interactions and relationships. One of the most common mistakes is underestimating the importance of building relationships and trust with Japanese business partners. In Japan, business relationships are built on a foundation of mutual respect and trust, and it is essential to invest time and effort in building these relationships.
Another common mistake is misunderstanding Japanese communication styles and etiquette. Direct confrontation or criticism can be highly offensive in Japan, so it is crucial to use polite language and avoid conflict. Additionally, making assumptions about Japanese business culture or customs can lead to misunderstandings. For example, assuming that a Japanese business partner is being insincere or dishonest can be highly offensive. Approach business relationships with an open mind and a willingness to learn.
Finally, it is essential to avoid underestimating the importance of patience and persistence in building business relationships in Japan. Establishing trust and mutual respect can take time and effort, but it is crucial for long-term success. By being patient and persistent, you can build strong and lasting business relationships in Japan.
Immerse Yourself
Become a habitual networker by constantly looking for opportunities to connect as you immerse yourself in Japanese culture. Strike up conversations in bars, trains, and temple queues. Ask locals you encounter for business tips and life advice.
Not every chat will lead to a valuable contact – but embracing an open, curious mindset guarantees you’ll continue growing your network no matter where you travel in Japan.
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